HOME

  ABOUT

  PROGRAM AREAS
    PRIMARY PROGRAM AREAS
    SECONDARY PROGRAM AREAS

  FOR GRANTEES

  CONTACT

 [ For Grantees ]

Proposals  |  Grant Application Procedures  |  Grant Agreement  |  Non-Profit Documentation Form |  Grantee Self-Designation Form  |  Grant Report Requirements  |  Indirect Costs Policy

Proposals
The Foundation and Fund do:

The Foundation and Fund do NOT:

  • accept unsolicited proposals
  • make grants to individuals
  • make grants for endowment purposes

Grants typically range from $5,000 to $25,000.
 

Grant Application Procedures
 The S. D. Bechtel, Jr. Foundation and the Stephen Bechtel Fund review proposals that have been invited for consideration on a continuous basis. Proposals received after October 1st will be reviewed in the next calendar year.

If invited to submit a proposal, please provide the following: 

Cover Letter – Signed by President or Executive Director requesting support

Proposal - To be organized under the following headings:

  • Executive Summary
  • Background -- A brief statement of the organization's history, mission, and goals
  • Description -- A description of the proposed work, the project's necessity, and the target population it addresses
  • Request Amount
  • Organization Budget and Project Budget -- Detailed
  • Timeline -- Including project/program scheduled benchmarks
  • Intended Outcomes
  • Evaluation Method and Tools
  • Project Funding -- All sources, including levels of committed and projected philanthropic contributions
  • Long-Term Plan for Sustainability -- If applicable

Attachments:

  • Organization's most recent audited financial statements; if audited statements are not available, internal statements with a copy of the most recent 990 Form should be submitted
  • Documentation of Tax-Exempt Status including:
    - Copy of IRS Determination Letter
    - Confirmation of being currently in good standing (See Non-Profit Documentation Form)
    - Grantee Self-Designation Form with applicable documents
  • Most recent annual report
  • List of the governing board
  • Key staff members' bios
  • Contact information

Organizations that receive grants will be asked to sign a Grant Agreement and provide a Grant Report.  See Grant Report Requirements and Indirect Costs Policy below.
 

Non-Profit Documentation Form
 In addition to including your organization’s IRS Determination Letter as requested above, please read the statement below and return with an authorized person’s signature.

By signing below, I confirm that ________________________ is a non-profit organization in good standing with the I.R.S.  The organization agrees to notify the Foundation or the Fund should its non-profit status change in the future.

Signed,

______________________________                                        ___________
Name                                                                                                            Date

_______________________________________________
Title
 

grantee self-designation Form 
Organization Name:   ___________________________________
EIN: _____________    IRS Classification(s): _________________

Is your organization a Supporting Organization? (Supporting organizations are legitimate public charities with an IRC Sec. 501(c)(3) designation and a further classification of IRC Sec. 509(a)(3).)

__   No. _____________________ is not a supporting organization.
If you answered “No”, please attach a copy of your organization’s determination letter from the IRS and return with signed form.

__  Yes. ________________________ is a supporting organization.
If you answered “Yes”, please check the box below that describes the type of supporting organization.

Also, please attach the following to this signed form: (1) A recent letter from the organization’s legal counsel that certifies the type of supporting organization, (2) A list of the supported organizations which the supporting organization supports, and (3) A copy of the supporting organization’s determination letter from the IRS. (Please note that the letter from the organization’s legal counsel can be generic and does not need to be addressed specifically to the Foundation or Fund by name.) 

__  Type I Supporting Organization (A parent subsidiary relationship exists and the charity generally appoints the majority of the board of the supporting organization.)

__  Type II Supporting Organization (An overlapping board relationship exists where at least a majority of the supporting organization’s board members are also members of the public charity’s board.)

__  Type III Supporting Organization – Functionally Integrated (One member of the supporting organization’s board is appointed by the supported organization and there is a greater degree of independence from the supported organization. The supporting organization is an integral part of the organization that it supports.)

__ Type III Supporting Organization – Non-Functionally Integrated (Same as above, but the supporting organization is not an integral part of the organization that it supports.)

Signature of Officer or Trustee:  __________________
Name: __________________  Title:______________________
 Date:    __________________


Grant Agreement

Organization:

 

Project/Program Director:

 

Grant Amount:

 

Grant Duration:

 

Payment Amount and Payment Date:

 

Grant Report Due By:

 

Description:

 

The following terms are agreed upon as conditions for this grant:

1.    The grantee affirms that the entire amount received from the S. D. Bechtel, Jr. Foundation/Stephen Bechtel Fund will be used to implement the charitable purposes of the project for which the grant is made.  Should the grantee wish to terminate the charitable project funded or redirect, or modify in any way, the purpose of the grant, the Foundation/Fund is to be consulted immediately.  Further, the Foundation/Fund may require that any funds not spent in accordance with the provisions of the grant be returned.

2.    The grantee will complete a Grant Report by the date specified above.  Please refer to the attached Report Requirements.

3.    The grantee will provide information about funds that have been, or will be paid, to organizations or consultants engaged in fundraising or public relations.

4.    The grantee is to secure Foundation/Fund approval in writing prior to releasing any public announcements or statements to the media regarding the grant.  The grantee must also secure Foundation/Fund approval in writing before making any commitments for permanent recognition of the S. D. Bechtel, Jr. Foundation/Stephen Bechtel Fund.

5.    The tax-exempt status verified in the proposal is still valid; any changes in the organization that could lead to a change in this status will be reported to the Foundation/Fund immediately and can lead to the termination of the grant.

6.    The grantee is to notify the Foundation/Fund of any changes in key personnel of the organization or project.

If you have any questions about the effect of this agreement, or if the requirements outlined above pose special problems for you, we are happy to discuss them with you.

The terms of this contract are accepted by:

Signature: ________________________ on behalf of  _________________

_________________________________                                  ______________
Title                                                                                                                 Date

Signature: ________________________ on behalf of  _________________

_________________________________                                  ______________
Title                                                                                                                 Date


Grant Report Requirements
 A report must be sent to the Foundation or the Fund by the date specified on the Grant Agreement. The Grant Report should be organized under the following headings:

Project:

  • Brief summary of project and its goals
  • Assessment and analysis of whether intended outcome was realized
  • Description of any unforeseen challenges and what was or will be done to address them

Budget:

  • A table showing detailed original budget figures, actual revenues and expenses, and variances
  • Explanation of any variance from original budget or changes to the forecast
  • List of additional funding that was secured

conclusion:

For Program Grants:

  • Summary and plans for sustainability if for program grant

For Capital Grants:

  • Summary and future capital plans if for capital grant


INDIRECT COSTS POLICY
The S. D. Bechtel, Jr. Foundation and the Stephen Bechtel Fund will consider funding for two categories of indirect costs: 1) those closely associated with the administration of a project or program, and 2) those “facilities and administrative costs” imposed by a hosting institution.

Indirect Costs Closely Associated with a Project or Program
The Foundation and the Fund prefer to fund direct project costs but understands that, particularly with smaller organizations, the recovery of indirect costs, including fund development, is a necessity. If the percentage of indirect costs to direct project costs appears reasonable, the Foundation and the Fund will usually approve the inclusion of indirect costs in the budget. If indirect costs exceed 20% of direct costs, the program officer will pursue the matter with the grantee. If the grantee can provide justification for the amount, the proposal may be accepted as presented for recommendation to the Board. Otherwise, the program officer may ask the grantee for a revised proposal or decline the proposal as presented.

Indirect Facilities and Administrative Costs Applied by the Host Institution
These costs are defined according to the Office of Management and Budget Circular A-21. In that circular, such costs are defined as costs “that are incurred for common or joint objectives and, therefore cannot be identified readily and specifically with a particular sponsored project, an instructional activity, or any other institutional activity.” The Foundation and the Fund recognize that in some cases a program or project will generate costs to a hosting institution. In this case, the Foundation and the Fund will accept inclusion of an indirect cost allocation by the host institution up to a maximum of 15% of the sponsored project costs, provided that the indirect costs allocation is included as a line item in the total budget for the sponsored project. If the host institution’s indirect cost allocation is not included in the project budget and grant amount requested, the allocation will not be supported by the Foundation or the Fund.

Capital Grants
The Foundation and the Fund do not fund any indirect costs associated with capital grants.


Proposals  |  Grant Application Procedures  |  Grant Agreement  |  Non-Profit Documentation Form  |  Grantee Self-Designation Form  |   Grant Report Requirements  |  Indirect Costs Policy

 

www.sdbjrfoundation.org  |  San Francisco, California